Club constitution Print E-mail
Friday, 31 March 2006

Name

The name of the club will be: Halton and Frodsham Harriers  
 
Aims and Objectives
To educate and assist young persons aged 9yrs and over residing in Frodsham, Halton and surrounding areas, in the interests of social welfare through their leisure time activities to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved, particularly by:-
        encouraging the practice and development of amateur athletics.
        providing coaching for the members and to organise competitions.
        organising teams to represent the club in Championships and leagues and in such other competitions as the Management Committee shall decide.
 
Membership
Halton and Frodsham Harriers welcomes persons over the age of 9yrs residing in Frodsham, Halton and surrounding areas, who are amateurs as defined by the governing body to become members
Membership shall be by application, with applicants completing an official application form. Applications must be proposed and seconded and elected at a properly convened committee meeting. The club supports an Equal Opportunities Policy and will ensure its services are available irrespective of physical ability, ethnic origin, gender or religious belief.
 
Meetings
Meetings of Halton and Frodsham Harriers will be held regularly. 
There will be a monthly committee meeting. 
Minutes of each meeting will be taken and kept as a true and correct statement of the previous meeting, and will be signed as such by the Chairperson. Copies of the minutes will be available to all members.
Voting will be on the basis of one vote per member, except for the Chairperson who will have a casting vote.
 
The Committee
The committee consist of 10 ordinary voting members plus
         The President
         The Chairperson
         The Secretary
         The Treasurer
On election, officers stand for three years and can then be re-elected at a general meeting. The committee will fill any casual vacancy if and when appropriate. The committee shall also have the power to co-opt non-voting members for particular projects.
 
Finance
Any money belonging to the club will be used for the purpose of the club, and will be managed in accordance with the agreed financial procedures.  No member may earn profit from the organisation; however reasonable payments will be made available for out of pocket expenses, through club business.  Separate financial procedures
Responsibility for the keeping of the club's books will be the responsibility of the Treasurer. The responsibility for the keeping of the Petty Cash will be with the Treasurer, as will the responsibility for Expense claim proceedings. Signatories on the bank account will be the Treasurer and two other members (nb only two need sign each cheque).  A proper record for the income and expenditure will be available at all Committee meetings.
 
Amendments to the Constitution
A resolution to amend the constitution will be taken to either the Annual General Meeting, or an Extraordinary General Meeting called for the purpose, giving each member one month's notice and including the details of the resolution to be discussed. The resolution must be passed by a simple majority.
 
Dissolution
If the committee decides that it has become necessary to dissolve the club, it will arrange an Extraordinary General Meeting giving each member at least one full months notice and including the details of the resolution to be discussed at the meeting. The decision to dissolve the club can be made by a simple majority of all those present and voting at the meeting.  The committee will have the power to dispose of any of its assets held by or in the name of Halton and Frodsham Harriers. After all the debts and liabilities have been paid, will offer what is left to local organisations with compatible aims.
 
    
Adopted 23/03/04
 
 

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